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Use Case - Procurement

Procurement

Procurement powered by foresight — not paperwork.

Overview

AI automates sourcing, PO creation, vendor scoring, invoice processing, and payment scheduling.

Key AI Steps

  1. 1.Automated PO Creation from Forecast Triggers
  2. 2.Supplier & Risk Scoring using external signals
  3. 3.3-Way Match Automation (PO → Receipt → Invoice)
  4. 4.AI Approval Workflow (risk-based)
  5. 5.Predictive AP Scheduling (cash flow optimized)
  6. 6.Feedback Loop → Vendor KPI Tracking

Impact

  • 60% faster invoice cycle time
  • 35% lower procurement overhead
  • 40% reduction in manual approvals

Automated PO Creation from Forecast Triggers

Purchase Orders (POs) are automatically generated when inventory forecasts or demand signals indicate a need to restock. This ensures timely replenishment while minimizing manual planning and procurement delays.

Supplier & Risk Scoring Using External Signals

Vendors are continuously assessed and scored based on historical performance, reliability, and external data sources. These risk scores help procurement teams proactively manage supplier risk and make more informed sourcing decisions.

3-Way Match Automation (PO → Receipt → Invoice)

The system automatically matches the Purchase Order, goods receipt, and supplier invoice to validate accuracy and prevent errors or fraud. Exceptions are flagged for review, significantly reducing manual reconciliation efforts.

AI Approval Workflow (Risk-Based)

Invoices and purchase requests are routed through an AI-driven approval workflow that dynamically adjusts routing based on calculated risk. Low-risk transactions are fast-tracked, while higher-risk items receive additional scrutiny.

Predictive AP Scheduling (Cash Flow Optimized)

Accounts Payable payments are automatically scheduled using predictive models to optimize cash flow. The system balances payment terms, discounts, and liquidity needs to improve working capital efficiency.

Feedback Loop → Vendor KPI Tracking

Transactional data continuously feeds back into the system to track and refine Vendor Key Performance Indicators (KPIs). This feedback loop improves supplier performance and enhances future forecasting and risk assessments.